Privacy and Google data use
DynamicMail privacy policy
This policy explains how DynamicMail processes account, tenant, document, Gmail, Google Drive, and support data when organizations use DynamicMail services.
1 Who operates DynamicMail DynamicMail is operated by Eregis, Inc. for business tenants and their authorized users.
DynamicMail is operated by Eregis, Inc., 10655 NE 4th St, Suite 630, Bellevue, WA 98004, US. You can contact support at support@dynamicmail.ai or by phone at (608) 818-8777.
DynamicMail provides tenant onboarding, document inboxes, registered and signed mail workflows, data rooms, Google integrations, agent-assisted document workflows, accounting setup surfaces, and related support.
2 Data we process DynamicMail processes only the information needed to provide, secure, support, and audit the service.
- account identifiers, administrator identity details, contact details, tenant membership, country, language, role, and session information;
- tenant organization details, onboarding records, KYC and review status, billing or subscription references, and support communications;
- letters, uploaded documents, attachments, metadata, data-room folder details, sharing settings, processing status, and audit events;
- technical logs such as request paths, redirect outcomes, consent state, integration callback status, error reports, IP-derived security context, and browser metadata.
3 Google Sign-In DynamicMail uses Google Sign-In to authenticate invited users and workspace administrators.
When you sign in with Google, DynamicMail requests the Google Sign-In scopes openid, email, and profile.
DynamicMail uses this data to confirm the Google account identity, match the email address to an invite or tenant user, establish a secure session, display basic account information, and protect against unauthorized tenant access.
DynamicMail does not use Google Sign-In profile data for advertising, and it does not sell Google user data.
4 Gmail letter loading DynamicMail can load document-bearing Gmail messages into a tenant inbox after an authorized administrator connects a mailbox.
For Gmail inbound sources, DynamicMail requests https://www.googleapis.com/auth/gmail.readonly plus the Google identity scopes needed to identify the connected account.
DynamicMail uses Gmail data to read selected mailbox messages, message metadata, sender and recipient details, dates, subjects, document-bearing content, and attachments so they can be imported as DynamicMail letters or inbox items for the tenant.
DynamicMail does not send email from the connected Gmail account, modify Gmail messages, delete Gmail messages, or use Gmail content for advertising. Access is used to provide the letter loading and document import workflow requested by the tenant.
5 Google Drive data-room sync, upload, and sharing DynamicMail can connect Google Drive to data rooms so authorized users can sync, upload, organize, and share files as part of a tenant workflow.
For Google Drive data-room workflows, DynamicMail requests https://www.googleapis.com/auth/drive plus the Google identity scopes needed to identify the connected account.
DynamicMail uses Google Drive data to list and read files selected for data-room sync, upload files generated or stored by the tenant, manage folders used by the tenant workflow, and apply sharing behavior requested by authorized tenant users.
The full Drive scope is used because DynamicMail must preserve data-room upload and share capabilities. DynamicMail does not use Google Drive content for advertising and does not sell Google Drive data.
6 Google API limited use DynamicMail handles Google user data according to the Google API Services User Data Policy, including Limited Use requirements.
DynamicMail's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements. Google user data is used only to provide or improve user-facing DynamicMail features that the tenant has requested, to secure the service, to comply with law, or with the user's affirmative direction.
DynamicMail does not sell Google user data, does not use it for ads, and does not allow human access except when necessary for security, support, legal compliance, or explicit tenant-authorized troubleshooting.
7 Sharing, retention, and deletion Tenant data is retained only as needed for the service, legal obligations, support, and auditability.
- tenant administrators control which users can access tenant workspaces, documents, data rooms, Gmail-imported letters, and Drive-connected data-room content;
- DynamicMail may use subprocessors such as hosting, logging, email, payment, identity, storage, and AI infrastructure providers only as needed to operate the service;
- Google tokens can be revoked by disconnecting the integration in DynamicMail or by removing DynamicMail access in the Google account security settings;
- deletion requests can be sent to support@dynamicmail.ai, subject to tenant administrator controls, contractual retention, audit records, security logs, and legal obligations.
8 Security and rights DynamicMail uses access controls, transport security, secrets management, audit logs, and tenant isolation to protect data.
DynamicMail limits access to authorized tenant users and operational personnel with a need to support, secure, or maintain the service. OAuth client secrets and service credentials are stored in managed secret systems and are not exposed in public pages.
Depending on your location and relationship to a tenant, you may have rights to request access, correction, deletion, restriction, objection, portability, or withdrawal of consent. Contact support@dynamicmail.ai and include the tenant name, account email, and the request type.